Final Paper Submission Instructions

ICRA is the IEEE Robotics and Automation Society’s flagship conference and the premier international forum for robotics researchers to present and discuss their work. The 2019 conference committee would like to congratulate all the authors for excellent work. The instructions on this page apply to ALL ACCEPTED papers for ICRA 2019 submitted as:

- Contributed ICRA submissions
- RA-L paper submissions with the ICRA presentation option
- Selected TRO papers that have been accepted for presentation at ICRA 2019
- Selected RAM papers that have been accepted for presentation at ICRA 2019

Final Version of Your Accepted Papers

The reviews and the associate editor remarks can be found via your PaperPlaza account. Please take these comments and suggestions into account when preparing the final version of your paper.

Your final version must be submitted using PaperPlaza. The deadline for final paper submission is 28 February 2019 (23:59 US Pacific time). Please ensure that the PaperPlaza metadata such as title, abstract and author list is correct since this information is included in the program.

Please recall the commitment statement you provided when submitting your paper: "the final version is expected to correspond in length and contents to your accepted submission, except for parts that might be added or modified to address the reviewers' comments. It is considered unethical to shorten or otherwise alter the final version in ways that make it significantly different than what was reviewed and accepted."

Page Length

Your final submission must also comply with the (6+n) paper length (i.e. six pages of technical content (including text, figures, tables, acknowledgement, etc.) with no page-limit for the bibliography/references (n pages). (6+n) pages compliance in the final version will be MANUALLY CHECKED after February 28, 2019, and PaperPlaza does not have the capability to automatically check this compliance, when you submit your final paper.

Papers that were submitted to RA-L with ICRA 2019 presentation option that were REJECTED by RA-L but ACCEPTED for ICRA 2019, MUST be reformatted to the (6+n) pages limit described above in order to be published and presented at ICRA 2019.

Any final paper submitted by the final submission deadline that does not comply with the (6+n) pages requirement will be SUMMARILY REJECTED and REMOVED from the conference proceeding and you will not have an opportunity to fix the non-compliance, given the short time window between final submission deadline, manual (6+n) pages compliance check of the final papers, and conference publication deadlines.

(6+n) pages compliance DOES NOT apply to:

- ACCEPTED RA-L papers with the ICRA 2019 option that have ALSO BEEN ACCEPTED for presentation at ICRA 2019
- Selected TRO papers that have been accepted for presentation at ICRA 2019

- Selected RAM papers that have been accepted for presentation at ICRA 2019

Special Instructions for RA-L and RAM papers accepted for presentation at ICRA 2019

In your final submission, due February 28, 2019, you should re-format your paper according to the ICRA template before the final submission.

Special Instructions for Selected TRO papers accepted for presentation at ICRA 2019

In your final submission, due February 28, 2019, you should submit the pdf of the most final version of your paper available.  In other words:

(1) Submit the version currently online at IEEE Xplore, complete with volume number, issue number, and page numbers.  If this is not yet available,
(2) submit the version on IEEE Xplore before it has been assigned to an issue.  If this is not yet available,
(3) submit the final proof you approved during the proofing process.  If this is not yet available,
(4) submit the final version you submitted for proofing after your paper was accepted.

Almost all papers should be in the category (1) or (2).

Please remember that submitting your paper to ICRA represents a commitment to registering and presenting it.  Failure to follow through with a registration may lead to sanctions from future ICRAs, T-RO, or both.

Digest Slide

Please prepare a one-page PowerPoint slide that summarizes your paper and upload it with the final submission. You must only use the ICRA2019 Digest Template. Please do not change the template. Keep fonts and font sizes as prepared in the template.

Video for Accepted Papers

If your accepted paper was accompanied by a short video in the original submission, then you may upload a video in the final submission. However, please do not use special codecs (coders/decoders) in order to provide as much portability as possible across platforms. Accepted video contributions will be included in the conference proceedings and also in IEEE Xplore. Here is the detailed video submission guidelines for contributed ICRA papers and RA-L submissions:

- File size: 20MB
- File extension check and correction: mpeg, mp4, mpg
- Maximum duration in seconds: 180 sec.
- Minimum height: 480
- Minimum frame rate (fps): 20
- Scan type: Progressive

In addition, please prepare the following two plain text files:

  • Summary.txt file (max 1 KB). Describe in five sentences or less the contents or value of the video. This file helps IEEE Xplore users to make downloading decisions.
  • ReadMe.txt file (max 10 KB). This file must include the following sections:
    1. Description: An overall description of the objects and what the audience can expect to gain by downloading them;
    2. Player Information: Provide the minimum version of the player software that is required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player; and
    3. Contact Information: The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.

Note that both of the above files should be in plain text format and have a .txt extension. They are needed by IEEE in order to include the video in IEEE Xplore.

A video that was NOT originally submitted to a contributed ICRA paper or RA-L paper with the ICRA option, will NOT be accepted at a later date in the final ICRA paper submission or the revised RA-L submission with the ICRA option, after the peer-review of the paper is completed.

Registration

Robotics and Automation Society and ICRA conference policy requires that at least one author of your paper is registered for the conference prior to final paper upload. The link to registration can be found in the paper acceptance email. Please refer to the registration site for more details on the pricing.

Conference Format and Presentation Instructions

All papers will be presented in an interactive format at the Pods. Award candidate papers will also be presented in a single oral award track during the first two days of the conference. Award candidate authors will be notified at the latest by April 15, 2019.

Interactive presentations will be held in a massive hall with 26 custom-built stands, along with the exhibition and competitions. There will be nine 75 minutes interactive sessions during the conference to provide plenty of opportunity to speak to the authors of all the papers that you are interested in. To maximize the interactive experience for the audience the interactive presentations will be given using posters and videos. Whiteboard, a shelf for laptop or widgets, surface to display your poster, power, and a stool to sit, will be provided at every presentation station. The maximum size of your poster can be: 36 inches (wide) x 90 inches (high) and it will need to be displayed vertically.

NO SHOW POLICY: If you do not attend the conference and present your paper, it will not be part of the conference proceedings uploaded to IEEE Xplore.